American Prep Academy

This policy explains what information American Prep Academy (“APA”, “we”) collects and how we use it on our website and in the APA mobile app. It covers students, who may be children, their parents or guardians, and teachers. Student accounts are set up as part of enrollment, which a parent or guardian completes (see our Terms).

• Account details: name, email address, a password (stored in scrambled form, never as plain text), grade, time zone and an optional profile photo.
• Family details entered at enrollment: the parent or guardian's name and phone number, and the student's date of birth, state and country.
• Teacher details: name, email, phone number, a short bio and subject specialty.
• Learning records: which programs a student is enrolled in, the class schedule, attendance (when a student joined and left a live class), worksheet answers and uploaded files, grades and teacher feedback.
• Payment status: whether an enrollment is paid and active. Payments are processed by our payment provider, Stripe.
• Sign-in information: data needed to keep you signed in securely.

In the mobile app, the camera and microphone are used only for live classes, and the camera and photo library only when a student chooses to photograph or upload a worksheet. The app asks for permission first and works without them (a student can join a class with camera and microphone off). The app does not use an advertising ID.

• To run classes, schedule sessions and let students and teachers join them.
• To collect, grade and return worksheets, and show progress.
• To manage enrollment, billing and attendance.
• To send messages about classes, schedule changes and accounts (for example by email).
• To keep accounts and the platform secure.

• A student's teachers can see the names and email addresses of the students in their own classes, and their worksheet work. Students can't see other students' information.
• APA staff who manage enrollment, scheduling and support.
• Service providers that help us run the platform, and only the information they need: Stripe (payments), our email provider (messages), and our hosting, database and file-storage providers. Live classes run on a video server operated by APA.
• Anyone else only if the law requires it.

• We don't show ads, and the app has no advertising or tracking-analytics tools.
• We don't sell or rent anyone's information.
• We don't send student information to AI tools or services.

Our students include children. We collect only what we need to teach them and run their account. A parent or guardian can contact us at any time to ask what we hold about their child, to correct it, or to ask us to delete it.

Passwords are stored in scrambled form, connections to the website and app are encrypted, and what each person can see depends on their role (student, teacher or staff). No system is perfectly secure, but we work to protect the information we hold.

We keep an account while it is active. You can ask us to delete an account at any time on the Delete account page. Some records, such as enrollment and payment records, may need to be kept as required by law or for accounting.

If we change this policy we will update the date above and, for important changes, tell families by email.

Questions about privacy? Email info@americanprepacademy.com or call (512) 650-9521.